Job Description

Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

Executive Assistant  

Role Summary: We are seeking an Executive Assistant to support our Vice President of Payer Sales and Executive Directors on our Sales leadership team. In this role, you will provide comprehensive administrative support to ensure operational efficiency in our fast-paced sales environment. You will collaborate with executives, divisional leaders, and other administrative professionals to address business priorities and administrative needs. Attention to detail and the ability to manage competing priorities are essential in this position. But enough about us; let's talk about you.

You are a proactive professional with strong organizational abilities and a keen eye for detail. You excel at managing multiple priorities in a dynamic environment and can work both independently and as part of a team. You identify opportunities for improvement and communicate clearly and effectively. You handle confidential information with discretion and maintain thorough knowledge of company policies and procedures.

Essential Job Responsibilities:

• Manage executive calendars and scheduling requirements with attention to streamlining their days

• Coordinate meetings, including staff meetings, and All Hands

• Arrange detailed travel plans, itineraries, and meeting agendas

• Research, prioritize, and follow up on incoming issues and requests

• Process expense reports timely and accurately within Oracle

• Manage invoices and purchase orders with attention to detail

• Serve as a professional point of contact for internal and external stakeholders, building relationships that drive business outcomes

• Assist with special projects and complete ad hoc assignments as directed by leadership

• Ability to travel to our Boston location

Expected Education & Experience:

• Associate's Degree preferred or commensurate experience in an Administrative role required

• 2-4 years of Administrative Assistant, Executive Assistant, Office Manager, or project coordination experience

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint)

• Strong written and verbal communication skills

• Excellent organizational abilities and attention to detail

• Demonstrated ability to handle confidential information appropriately

• Effective listening and interpersonal skills

• Collaborative approach to problem-solving

• Positive attitude with a solutions-oriented mindset

About athenahealth

Here’s our   v ision:  To create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.  

What’s unique about our locations? 
From an historic, 19 th   century arsenal to a converted, landmark power plant,   all   of   athenahealth’s offices were carefully chosen to represent our innovative spirit and promote the most positive and productive work environment for our teams. Our  10  offices across the United States and India —  plus numerous remote employees —  all work to modernize the healthcare experience, together.  
 
Our company culture might be our best feature.  
We don't take ourselves too seriously. But our work? That’s another story.   athenahealth develops and   implements products and services that support US healthcare : It’s   our chance to create healthier futures for ourselves, for our family and friends, for everyone.   

Our vibrant and talented employees — or   athenistas , as we call ourselves — spark the innovation and passion needed to accomplish   our goal . We continue to expand our workforce with amazing people who bring diverse backgrounds, experiences, and perspectives at every level, and foster an environment where every  athenista feels comfortable bringing their   best   selves to work.  

Our size makes a difference, too: W e are small enough   that   your   individual contributions   will stand out  — but   large enough   to grow your career with our   resources and established business stability .  
 
Giving back is integral to our culture. Our   athenaGives   platform strives to   support food security, expand access to high-quality healthcare for all, and support STEM education to develop providers and technologists who will provide access to high-quality healthcare for all in the future. As part of the evolution of athenahealth’s   Corporate Social Responsibility  ( CSR )  program, we’ve selected nonprofit partners that align with our purpose and let us foster long-term partnerships for charitable giving, employee volunteerism, insight sharing, collaboration, and cross-team engagement.  

What can we do for you? 
Along with health and financial benefits,   athenistas   enjoy perks specific to each   location, including commuter support, employee assistance programs, tuition assistance,   employee   resource groups, and collaborative workspaces — some offices even welcome dogs.   

In addition to our traditional benefits and perks, we sponsor events throughout the year, including   book clubs, external speakers, and hackathons. And we   provide   athenistas   with   a   company culture   based on   learning,   the support of an   engaged team,   and   an inclusive environment where all employees are valued .  

We also   encourage a better work-life balance for   athenistas   with our flexibility . W hile   we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each individual situation.  

athenahealth is committed to a policy of equal employment opportunity—that’s why we recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. We’re happy to provide a reasonable accommodation, for those with a disability, to complete any part of the application process. If you are unable to access or use this online application process and need an alternative method for applying, please contact us at  taoperations@athenahealth.com for assistance.

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